Business Operations Coordinator

We're looking for a hands-on Business Operations Coordinator to join our core team during a critical growth phase. This is a hybrid role combining business development, operational support and execution, perfect for someone who thrives in fast-paced, early-stage environments.

 

This is a full-time position based in Viseu, Portugal, with flexible hybrid work options.

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Key Responsibilities

• Lead operational compliance: oversee the administrative processes tied to state incentives, maintain close coordination with the accounting team and help prepare financial and progress reports for stakeholders

• Handle admin & operations: manage invoicing, help set up payroll and expense tracking, support accounting tasks and manage equipment procurement, from identifying suppliers to handling purchases and logistics

• Research funding opportunities: track national and European calls, liaise with consultants, assist with applications

• Support client development and pilots: help prepare demo materials, coordinate meetings and follow up with prospects

• Support talent pipeline & hiring: help source candidates, coordinate interviews, manage recruiting logistics and nurture relationships with academic and professional communities to attract top technical talent.

• Pilot & project coordination: organize timelines, logistics and reporting with clients and internal stakeholders

• Build and manage academic partnerships: coordinate collaboration opportunities, organize visits and maintain strong relationships with researchers and faculty.

• Be the founders’ right hand: take ownership of tasks that unblock founders and help the company move faster

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What We’re Looking For

• 2–5 years experience in startups, consulting or project management related roles

• Excellent organization, writing and execution skills

• Comfortable with ambiguity and wearing multiple hats

• Experience engaging with universities, research groups or technical communities is a plus

• Comfortable supporting hiring processes and interacting with candidates, partners and academic stakeholders

• Interest in robotics, AI or future-of-work tech is a big plus

• Fluent in Portuguese and English

 

Why Join Us?

• Help shape a deeptech company from the ground up

• Work closely with the CEO and the CTO

• Gain exposure to robotics, AI, investors and cutting-edge clients

 

How to Apply

If you'd like to join us, send your CV and any relevant links (GitHub, project videos, publications, portfolio) to:

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careers@evoworkforce.com

 

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